How to Change the New Mail Sound in Office 2011 for Mac

Microsoft Office for Mac 2011 doesn’t have an easy way to replace the sound alerts, but with a little digging, it can be accomplished. “Message for you, sir!”

Outlook 2011 IconI just got Office for Mac 2011 yesterday and I’ve been putting it through its paces.  So far, I’m impressed.  Sure, the “Ribbon” takes some getting used to, but overall, I haven’t had any insurmountable issues.  Two things that I’d like to see improved: 1) there’s no way to create an automatic archive for back ups like on the PC Outlook.  2) There’s no easy way to change the sound alerts.

This second one began to bother me today.  I’m a fan of Monty Python and several years ago started changing my new mail alert to a recording from the Holy Grail when Lancelot’s trusty servant Concorde gets shot with an arrow and says “Message for you, sir!”  I wanted to change that setting in Office for Mac 2011, but the alert options only has a checkbox – the alert is either on or off.  After some Googling and digging, here’s how to customize your alerts sounds for Office for Mac 2011:

Close Outlook

Open your hard drive and go to Applications > Microsoft Office 2011 > Office

show-package-contents

Right-click (or control+click) on OutlookCore.framework and select Show Package Contents

resources-wavs

Inside the Resources folder are the wav files for the alerts sounds.  To change the “new mail” sound, we want to replace the newmail.wav file by renaming the new alert to the same name and copying it into this folder.  Select to replace the file when asked.

Open Outlook.

Now, when you get a new message, it will play your new message wav instead of the default one.  It would be nice if there was a way to do this without digging through framework files, but until then, this will work for you!